Cost Cutting Measures In The Office
Thriving as a small business in a competitive world can be hard – especially with mounting costs eating away at your profits. Read our four useful business cost cutting ideas for small businesses.
If you want to know how to cut costs in small businesses, implementing a BYOD policy is a great step
The cost of supplying smartphones to employees is a huge expense for a business – especially if you are a small team. The cost of the devices and monthly plans are a drain on your resources – not to mention the cost to replace or fix lost or broken devices. An alternative option is allowing employees to use their own smartphones as part of a BYOD initiative. But without utilising a dedicated BYOD app to make business calls, you can spend hours of admin time trawling phone records to reimburse the cost of their calls. And when employees leave they take the customer contact details with them.
A hybrid of the two options is your best bet to cut costs for your small business.
- What is BYOD and why is it important?
A BYOD smartphone policy is a system whereby employees use their own smartphones for business purposes, while utilising a separate business phone number.
- Why is PiPcall an important part of a successful BYOD programme?
Imagine not having to buy work phones or desk phones – and not having to pay the monthly fees for them, either.
Now, imagine a business phone, including a business number, stored virtually within your employees’ personal smartphones’ that remains separate from their voice and contact apps; that is what PiPcall is.
All PiPcall users are managed via your very own admin portal. From there you can invite them to download the app complete with a dedicated business number, voicemail and contacts directory. . Everything you need to manage their accounts is on the portal.
Employees’ with the PiPcall app on their personal “BYOD” smartphone can easily switch between ‘two’ phones. Making calls via the app doesn’t use their personal mobile call plans. Even though the business number calls through to the app on their smartphone you still have ownership and control of the number and can remove it from the user at any time. All business contacts are stored in the apps very own business directory – not on the employee’s smartphone. When the employee leaves or if they lose their phone you can remove access to the app, the number and the contacts.
By implementing PiPcall in your business you are giving your employees the tools to work wherever and whenever they need to. They are no longer tied to their desks. When executed correctly, employees love BYOD policies – in fact, most of the BYOD success stories you read come directly from the staff.
Five small (but big!) benefits of using PiPcall, for your employees:
- Their personal call plans do not get charged when making calls from PiPcall
- Calls are made and received over the mobile network, unlike VoIP apps and softphones apps that use Wi-Fi and data.
- They no longer have to carry around two phones
- They do not have to learn a new software or device
- The option to divert calls to a business voicemail means your employees aren’t disturbed when relaxing at home or on holiday
- BYOD Mobile Phone
The best part of BYOD mobile phones for businesses is the cost saving element – in many of our BYOD success stories, we see that employers can save up to 90% of telecommunications costs while using PiPcall. Your employees supply and replace their own devices, removing the cost entirely from your business expenses. PiPcall contracts are also extremely well priced – starting at just £8 per month, per employee. The monthly bill is simply centralised and sent directly to the relevant administrator to pay.
Want BYOD success stories of your own? Trial PiPcall with free UK mobile and landline calls and a free for 14 days – no payment details required.
One of the most effective business cost cutting ideas: Use the power of social media to advertise your company
In a digital world, traditional advertising methods may not work for your business. No longer do people pay attention to big billboards, expensive TV adverts and magazine placements – they shop through their phones. Use social media to bring more business to your company – without removing necessary revenue from your employees and their needs.
A really good social media campaign can do wonders for your business, and it needn’t cost the earth. A great idea, executed to the best of your ability, can utilise social media posts to get the message out to the world, and best of all, the majority of social media advertising is free.
And if social media seems outside of your remit but you’re keen to get on board, think about hiring a freelancer or university leaver to help out. Many university graduates are brimming with social media expertise and are keen for industry placements and will be able to provide your business with invaluable social media advice, without huge agency costs. You can even ask your existing employees to help – every like, comment and retweet counts!
How to cut costs in small businesses? Allowing employees to work remotely
Another excellent cost saving idea that employees love is the ability to work remotely. Employees love the option to work remotely or from home due to the freedom this gives them; they no longer have to commute, often have a better work/life balance due to being able to spend more time at home in the evenings, and enjoy being able to manage their schedule to factor in things like childcare.
And rather than hindering employee workflow, it actually makes employees more productive – with many employees citing the lack of office-based distractions for allowing more work to get done.
A remote work policy will not only keep your employees happy, but it can also be a cost saving measure for businesses. If a percentage of your workforce works from home or elsewhere, you can rent a smaller office space that requires fewer office sundries; this can vary from small cost savings like the need for fewer office supplies, all the way up to larger costs, such as technological equipment and parking spaces. A 2017 study even found that the average worker was willing to accept 8% less pay for the option to work from home.
While there are big savings to be had, you need to make sure all the work is getting done to the best of your employees ability – no matter where they are. That’s why you need a business phone number solution that won’t let them down. Traditional VoiP (Voice Over Internet Protocol) calling systems rely on good, fast Wi-Fi for high quality calls – something you can’t always guarantee. PiPcall uses the UK mobile network to make and receive calls which means significantly less dropped calls and better coverage. Make sure your employees are never missing calls, and your business calls are always high quality, by implementing PiPcall as part of your BYOD policy.
Trial PiPcall with free UK Mobile and Landline calls for 14 days.
A great cost cutting measures in office: Become a paperless business!
Becoming a paperless office is a great idea for so many reasons. Firstly, the environment will love you! As well as saving the trees, you’ll be decluttering the office, and keeping all your documents in one centralised, secure system – a password protected folder is much more secure than scraps of paper laying in piles. And while becoming a paperless office is an eco-friendly, secure alternative, the best result may actually be the cost saving for your business! Becoming a paperless office saves your business the high expense of ink, toner and high-cost office printing equipment maintenance.
Your employees will also love this new policy – it’s a simple change that many employees already implement in their personal lives, and the convenience of being able to keep all their documents securely in one place is a change they will welcome.
There are many business cost cutting ideas that can save you and your company money – without getting on your employees’ nerves. Becoming a more digitally focused office, allowing remote working, and implementing a BYOD policy are just three amazing ways to save on business expenses, all while improving your business’ eco-consumption, overheads and productivity. Think a BYOD policy might work for your team? Get in touch with PiPcall today to see how we can start saving your business money today!